Accounts & Users

User management in ORCA is simple but powerful.

Admins can invite users, assign roles, and control access to specific sections or records.

Add or Remove Users

Go to Settings → Users, and click “Add User”. Enter their name, their email address, and assign them a role and title (both optional and configurable).

You can remove users at any time, or mark them inactive to retain history.

ORCA will use the users initials as an avatar by default, but you can also upload an avatar or headshot image - you can even take a picture directly from your mobile by scanning the QR Code on the Edit User page with your phone.

Roles & Permissions

Roles can be customised to limit what users can see or do - from read-only observers to full admins.

As ORCA does not believe in a "bums-on-seats" model, you can add as many new users as you like without affecting the subscription costs. Do you have an intern starting for a couple of weeks? No bother - add them in and limit their permissions with a new User Role.

The News Editor Role

If your account uses the News plugin with an inbox review workflow, the News Editor role grants permission to manage the inbox: reviewing, publishing, and fetching content for unprocessed articles. Users without this role can still read published news; they just can't process the queue. Assign it to whoever's responsible for curating what goes live.